How to become a Member

Application must be made on a membership form obtained from Vision Kerikeri or a comittee member or email request.

Each form must be signed by agreeing with the constiution rules and handed to the Secretary with the membership  payment. 

2011-2012 current fees are;
Individual ;  $30 for Waged or $20 for Unwaged or under 20 years old. (1 vote)
Family ;  $40   -  (2 votes) 
Corporate ;  $100 (1 vote)  

VKK Contacts

Vision Kerikeri and Environs Inc. P.O.Box 793, Kerikeri 0245

Chairperson: Rod Brown ph. 407 4294 rod at visionkerikeri.org

Deputy chair: Iain Morrison iain at visionkerikeri.org ph 407 7330

Treasurer: Howard Smith

Ruth Marsh, Rolf Mueller Glodde, Allan McKenzie, Justin Topzand

Newsletter compiled by Ron Grant saltriver at orcon.net.nz

Rules of Vision Kerikeri Incorporated

NAME

1. The name of the Society is Vision Kerikeri Incorporated.

INTERPRETATION

2. In these Rules, unless the context requires otherwise:

“annual general meeting” means the annual general meeting of the Society;

“Board” means the Eastern Community Board;

“Chairperson” means the Chairperson of the Society;

“Committee” means the committee constituted under rule 10 with responsibility for the management and control of the affairs of the Society, especially between general meetings;

“Council” means the Far North District Council;

“general meeting” means a general meeting of the Society and includes an annual general meeting and a special general meeting;

“member” means an individual person or incorporated society enrolled in the register;

“officer” means an officer of the Society referred to in rule 8;

“register” means the Register of Members under rule 7;

“Secretary” means the Secretary of the Society;

“Society” means Vision Kerikeri Incorporated;

“Treasurer” means the Treasurer of the Society;

OBJECTS

3. The fundamental object of the Society is to work co-operatively with all sectors of the Kerikeri and district community to prepare and have implemented a plan of development for the community which ensures that:

(a) the community identifies and describes the amenity values and outcomes it values and wants for the area and that sustainable town centre and district development under pressures of continuing rapid growth is well managed;

(b) Kerikeri and district is an area focused on a vibrant, attractive, accessible, safe and sustainable town centre connected to its heritage and rural environs;

(c) while protecting and enhancing the underlying urban design structure of the Kerikeri town centre an effective road system is developed to enable people to move around the town and district with ease;

(d) together with well engineered solutions to traffic movement a streetscape policy is developed and implemented;

(e) public open space is recognized as making a significant contribution to the community’s quality of life allowing both active and passive recreation while enhancing the nature and quality of the built environment;

(f) the way in which buildings shape public spaces is improved by encouraging high standard exterior design, that an indoor-outdoor lifestyle is expressed, that design responds to the quality of the natural light and that planting reflects the semi-tropical microclimate;

(g) the Society supports the implementation of the New Zealand Urban Design Protocol which has the objectives of improving the social, cultural, economic and environmental well-being of a community;

(h) it is reinforced that the benefits of sound community development planning and quality urban design accrue to businesses through increased productivity and prestige, to communities in improved environments and safer, healthier places to live in, and to developers and investors in better returns on investment.

POWERS

4. (1) The Society is a body corporate with perpetual succession and may sue and be sued in its corporate name.

(2) The Society has power to do all things necessary, desirable or convenient for the promotion of its objects and in particular, without prejudice to the generality of this provision but subject to subrule (3), may:

(a) raise money by subscriptions, levies or otherwise and grant to subscribers or contributors such rights and privileges as the Society considers necessary;

(b) borrow or secure the payment of money in whatever manner the Society thinks fit and mortgage or otherwise charge any property or interest of the Society;

(c) purchase or lease, or acquire any other interest in, real or personal property;

(d) invest in trustee securities money of the Society not required immediately for its purposes;

(e) enter into any contract, agreement or arrangement with any person or body;

(f) employ or remunerate any person as the Society thinks fit.

(3) The Society must not impose a levy on members, or borrow money (otherwise than by temporary bank overdraft), or charge any property or interest of the Society, except in accordance with a resolution of the members in general meeting.

MEMBERSHIP

5. (1)

(a) Any person who supports the objectives of the Society is eligible to apply in writing to the Secretary to become an individual member of the Society; and

(b) any society, which is a society registered under the Incorporated Societies Act 1908 and which supports the objectives of the Society is eligible to apply in writing to the Secretary to become a corporate member of the Society.

(2) The application must set out the applicant’s name, telephone number, fax number, email address (if available) and address for correspondence and must be accompanied by the amount of the current annual subscription.

(3) The Committee must consider each valid application and may in its discretion approve or decline the application.

(4) If an application is declined, the Secretary shall inform the applicant accordingly, but is not obliged to give reasons, and must return the amount by way of subscription tendered with the application.

(5) On the approval of an application the Secretary shall inform the applicant accordingly and that the applicant has become a member of the Society and shall be enrolled in the register.

TERMINATION OF MEMBERSHIP

6. (1) An individual or incorporated society ceases to be a member of the Society:

1. if he or she or the incorporated society resigns in writing addressed to the Secretary;

2. subject to subrule (2), if the individual member’s or incorporated society’s annual subscription is in arrears by more than three calendar months; or

3. if, in accordance with a notice of motion duly given, a resolution to expel the individual or incorporated society from membership is passed by a general meeting by a majority of not less than two-thirds of the members present and voting.

(2) Where an individual of incorporated society ceases to be a member under this rule, the Committee:

1. subject to paragraph (b), must instruct the Secretary to remove the name of the member from the register; and

2. except in the case of a termination under paragraph (1)(c), may, in special circumstances, restore the membership, whether or not on fulfilment of any condition.

REGISTER OF MEMBERS

7. The Secretary shall maintain a record of the members of the Society, which is to include their names and usual postal addresses and such other details as the Committee decides, to be called “The Register of Members”.

OFFICERS

8. (1) The officers of the Society are to be a Chairperson, a Deputy Chairperson, a Secretary and a Treasurer.

(2) The officers are to be elected in accordance with rule 15 at the annual general meeting in each year to hold office from the conclusion of the meeting at which election takes place until the conclusion of the next annual general meeting.

(3) An officer is eligible for re-election.

MEETINGS OF THE SOCIETY

9. (1) The annual general meeting must be held as soon as practicable after the end of the financial year.

(2) At each annual general meeting, the Chairperson’s annual report and audited financial statements for the preceding year must be presented.

(3) Not later than 14 days before the day fixed for the annual general meeting each member must have forwarded to them written notice of the day fixed for the meeting.

(4) A special general meeting may be called at any time:

1. by resolution of the Committee; or

2. on the written request of not fewer than 15 members.

(5) Notice of motion must be given:

1. to the Secretary – not later than 21 days; and

2. by the Secretary to each member – not later than 14 days;

before the day of the general meeting at which the motion is to be proposed.

(6) For the purpose of a special general meeting (other than such a meeting at which a resolution relating to the expulsion of a member or the removal of a member from office is to be proposed), notice of motion is to be taken to be duly given if published in a newspaper circulating in Kerikeri and the surrounding district.

(7) An individual or incorporated society other than a member is not entitled to be present at a general meeting except by leave of the meeting.

(8) Ten persons present and entitled to vote form a quorum at a general meeting.

9. In relation to a resolution before a general meeting:

1. (i) each individual member present has one vote and

(ii) each corporate member has one proxy vote, authorised in writing by the corporate member, to be cast by the representative of the corporate member present;

2. subject to paragraph 6(1)(c) and 14(b), the resolution is to be decided by a majority of the votes of the members present and voting;

3. in the event of an equality of votes, the Chairperson has a second or casting vote; and

4. voting is to be by show of hands.

COMMITTEE

10. (1) There shall be a Committee of the Society to consist of:

1. the officers of the Society;

2. up to three individual members of the Society who are eligible to be elected to the Committee in accordance with rule 15 at the annual general meeting in each year to hold office from the conclusion of that meeting until the conclusion of the next annual general meeting; and

3. a representative from each corporate member, appointed from time to time in writing by the corporate member, to hold office from the time of appointment until the conclusion of the next annual general meeting.

(2) A member of the Committee is eligible for re-election or re-appointment.

POWERS OF THE COMMITTEE

11. (1) The Committee:

1. shall be responsible for the management and control of the affairs of the Society; and

2. subject to subrule (2), has and may exercise all the powers of the Society.

(2) The Committee:

1. does not have any power expressly required by the Incorporated Societies Act 1908 to be exercised by the Society in general meeting; and

2. may not exercise a power or perform a function if other provision in relation to that power or function is expressly made by a general meeting or by these Rules.

(3) For the purposes of subrule (1), the Committee may appoint subcommittees as follows:

1. the Chairperson of each subcommittee must be a member of the Committee;

2. any other person appointed to a subcommittee must be a member of the Society but need not be a member of the Committee;

3. the Committee may determine in writing conditions for the operation of any subcommittee, including the duration of its appointment, and may delegate to the subcommittee any of the Committee’s power.

(4) A determination relating to conditions or a delegation has effect until rescinded by the Committee and is not affected by reason only of a change in the composition of the Committee.

(5) The delegation of a power under paragraph (3)(c) does not prevent the exercise of the power by the Committee.

MEETINGS OF THE COMMITTEE

12. (1) The Chairperson and Secretary are to be Chairperson and Secretary respectively of the Committee.

(2) In the absence of the Chairperson or Secretary, the Committee is to elect a substitute for the relevant meeting.

(3) Meetings are to be held at least once in every successive period of two calendar months as the Committee decides.

(4) An additional meeting may be called at any time:

1. by direction of the Chairperson; or

2. on a written request to the Secretary of not fewer than four members of the Committee.

(5) Four members form a quorum at a meeting.

(6) Subject to subrule (7), the Committee may arrange its procedures as it thinks fit.

(7) On a resolution before a meeting of the Committee:

1. each member of the Committee present at the meeting has one vote;

2. the resolution is to be decided by a majority of the votes of the members present and voting;

3. voting is to be by show of hands; and

4. in the event of an equality of votes the Chairperson has a second or casting vote.

(8) A person other than a member of the Committee is not entitled to be present at a meeting except:

1. in the case of members of the Society as of right; or

2. in any other case by leave of the Committee.

CASUAL VACANCIES AND CO-OPTION OF MEMBERS

13. (1) In the event of the expected prolonged absence or incapacity of an officer or an elected or appointed member of the Committee, or a casual vacancy in respect of the position of such an officer or committee member, whether occurring from death, resignation or otherwise the Committee may:

(a) elect an individual member of the Society in the case of absence or incapacity, as a substitute member of the Committee for a specified period ending not later than the end of the term of office of the relevant officer or individual committee member; or

(b) in the case of a casual vacancy, to fill the vacancy for the unexpired term of office; or

3. in the case of an appointed representative of a corporate member by requesting the corporate member to appoint a replacement representative to fill the vacancy for the unexpired term of office.

(2) For the purposes of the exercise of its powers, the Committee may co-opt a member of the Society for a specified period ending not later than the conclusion of the next annual general meeting.

(3) The number of persons serving concurrently as co-opted members of the Committee is not to exceed three.

VACATION OF OFFICE

14. The position of an officer or of an elected or appointed member of the Committee is vacated:

1. if the holder of the position is no longer qualified to be a member of the Society or resigns the position in writing or suffers from mental incapacity; or

2. if, on notice of motion duly given, a resolution removing the holder from the position is passed at a special general meeting of the Society by a majority of not less than two-thirds of the members present and voting;

3. if the holder of the position fails to attend two consecutive meetings of the Committee without notification to the Chairperson in advance of each of these meetings.

ELECTION AND APPOINTMENT OF OFFICERS AND COMMITTEE

15. (1) In this rule, “committee members” means officers and elected and appointed members of the Committee.

(2) Only financial members of the Society are eligible to be committee members.

(3) Individual members of the Committee are to be elected at the annual general meeting in each year as follows:

1. each candidate must be nominated and seconded by members present at the meeting;

2. a nomination is not valid unless the candidate accepts nomination either in person at the meeting or in writing before the meeting is held;

(c) if only one nomination is received for any position as an officer, or if the number of nominations for elected positions on the Management Committee does not exceed three, the Chairperson must declare the candidate or candidates to be elected;

(d) if more than one nomination is received for any position as an officer; or the number of nominations for elected positions on the Committee is more than three, an election must be held by secret ballot;

(e) for the purposes of the secret ballot, two scrutineers are to be appointed by the meeting;

(f) in the event of an equality of votes for a position as an officer or for the last elected position on the Committee, the Chairperson has a second or casting vote.

(4) Where the number of nominations for elected individual member positions on the Committee is more than three:

1. each member voting is to vote on one ballot paper;

2. a member may vote for any number of candidates not exceeding three;

3. a ballot paper on which the name of a candidate is inscribed more than once is invalid; and

4. subject to subrule (3)(f), the three candidates who have a greater number of votes than any other candidate are to be declared to be elected.

(5) A declaration by the Chairperson as to the result of an election referred to in this rule is conclusive evidence of that result.

(6) Corporate member appointments or re-appointments to the Committee shall be advised in writing to the Secretary no later than seven days prior to the date of the annual general meeting so that such appointments might be announced immediately after an election of individual members to the committee.

DISCLOSURE OF INTEREST

16. (1) A member of the Committee who has a conflict of interest in a matter being considered, or about to be considered, by that committee must, as soon as possible after becoming aware of such a difficulty, disclose the nature of the interest at a meeting of the Committee.

(2) The disclosure is to be recorded in the minutes of the Committee and, unless the committee resolves otherwise, the member must not be present during any discussion of the difficulty by the committee or take part in any decision of the Committee in relation to the difficulty.

(3) A member who has disclosed an interest must not be present during a discussion, or take part in a decision, in relation to a resolution under subrule (2).

(4) For the purposes of this rule, a member of the Committee is to be taken to have an interest in a matter if:

1. the member has a direct or indirect pecuniary or property interest in the matter;

2. the matter concerns a company or other organisation or group and the member is involved in its administration or financial affairs; or

3. the matter concerns a natural person and the member is related to, or involved in the affairs of, the person.

(5) A member is not to be taken to have an interest in a matter by reason only of a liability as a member of the public to contribute any tax, rates, levy or other charge in relation to that matter.

ALTERATION OR REPEAL OF RULES

17. (1) A resolution to alter or repeal these Rules is not to be taken to be passed unless:

1. a notice of motion in relation to the resolution was duly lodged with the Secretary and given to members; and

2. the resolution is passed at the relevant general meeting by a majority of not less than two-thirds of the members present and voting.

(2) A resolution to alter or repeal these Rules that has been proposed but not voted on at a general meeting may be amended in the course of discussion.

(3) Alterations or repeal of these Rules shall not become operable until formally registered by the Registrar of Incorporated Societies.

SUBSCRIPTIONS

18. (1) There is payable by members an annual subscription of an amount fixed by the members in general meeting from time to time.

(2) For the purposes of this rule:

1. the subscription year is the same as the financial year, ie the year ending 31 March; and

2. the annual subscription is due and payable on the first day of the subscription year.

REGISTERED OFFICE

19. The registered office of the Society is to be in Kerikeri.

FINANCES AND PROPERTY

20. (1) The Society’s financial year is to be the year ending on 31 March.

(2) The property and funds of the Society are to be applied only toward the promotion of the objects of the Society and as the Committee or a general meeting resolves,

(3) All money received by or on behalf of the Society must be paid into a bank account with a bank appointed by the Committee.

(4) All accounts:

1. are to be submitted to the Committee for approval; and

2. are to be paid only by cheque drawn on the Society’s account.

(5) Cheques must be signed by a member of the Committee authorised by that Committee as a signatory and by the Secretary or Treasurer.

AUDITOR

21. At each annual general meeting, the Society shall appoint an auditor, who shall audit the Society’s financial statements for the ensuing year.

WINDING UP

22. If, in the event of the winding up of the Society, a surplus of assets remains after the payment of all the Society’s liabilities, the assets:

1. must be not distributed among the members; and

2. are to be donated to an incorporated society with similar objectives, or a registered charitable organisation, operating in Kerikeri or the surrounding district, or both, as the Society in general meeting or the Committee resolves.
   
   

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